Characteristics of technical writing audience

Characteristic of technical reports

What to do? Use the audience planner for any writing project as a way of getting yourself to think about your audience in detail. Imagine you're under contract to write a background report on global warming for a national real estate association—what do they want to read about; and, equally important, what do they not want to read about? It may be difficult for readers, particularly nonspecialists, to see the connections between the main sections of your report, between individual paragraphs, and sometimes even between individual sentences. You may be using examples but the technical content or level may not be appropriate to your readers. To do so, be sure that these key questions are included in your analysis: Who is the audience? Theirs is a highly technical knowledge as well, but of a more practical nature. Online Technical Writing: Audience Analysis The audience of a technical report--or any piece of writing for that matter--is the intended or potential reader or readers. Often, they have advanced degrees and operate in academic settings or in research and development areas of the government and business worlds. Passive, person-less writing is harder to read--put people and action in your writing. The business of writing to your audience may have a lot to do with in-born talent, intuition, and even mystery. Or you can write each section strictly for the audience that would be interested in it, then use headings and section introductions to alert your audience about where to go and what to stay out of in your report. In technical prose, it's not a good idea to vary word choice—use the same words so that people don't get any more confused than they may already be.

Sometimes, background information needs to woven into the main information--for example, in instructions it's sometimes better to feed in chunks of background at the points where they are immediately needed.

How do you use this information? Topic Topic involves the gist of what technical writers are planning to write about.

uses of technical writing

But where does this information come from? While there are different types of writing that are informative, technical writing is the type that most clearly focuses on presenting information in a specific way so that people can use the information for a variety of purposes.

Technical writing skills

It can help readers immensely to give them an idea of the topic and purpose of a section a group of paragraphs and in particular to give them an overview of the subtopics about to be covered. Try it as an experiment and see how you do. What is the physical environment in which the reader will read your document? Types of Audiences One of the first things to do when you analyze an audience is to identify its type or types—it's rarely just one type. You can make these connections much clearer by adding transition words and by echoing key words more accurately. Doesn't seem like it. Use special typography, and work with margins, line length, line spacing, type size, and type style. More often, the communication challenge faced by the expert is communicating to the technician and the executive. See the chapter on cross-references for details. You may realize that, although you have an audience that fits into only one category, there is a wide variability in its background. See the sections on headings and lists for details. See the chapter on graphics for details. Thanks to the anonymous guest who contributed these important ideas. Of course, be careful not to force this special formatting--don't overdo it. It may be pitched at the wrong kind of audience—for example, at an expert audience rather than a technician audience.

It is clear and straight forward. Technical writing is performed by a technical writer and is the process of writing and sharing information in a professional setting. Write stronger introductions--both for the whole document and for major sections.

6 characteristics of technical writing

It may be pitched at the wrong kind of audience—for example, at an expert audience rather than a technician audience.

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Characteristics of Technical Writing